Rules and Regulations 2018


PIYMS General Rules and Regulations:

  1. The Pacific International Youth Music Society (PIYMS) is governed and managed by a Board of Directors. Any questions not addressed in these rules should be referred to the President.
  2. All competitions, unless otherwise stated, are open to amateurs only. An “amateur” is one whose principal income is not derived from musical services. This condition does not apply to bona fide students of music who teach for the purpose of applying money earned to further their musical education.
  3. The festival is open to all eligible participants worldwide, up to age 19 as of September 1, 2018.


Liability Waiver:

Upon entering the Pacific Youth Piano Festival participants agree to the following liability waiver:

  1. The Pacific International Youth Music Society is not responsible for any claims, demands or damages concerning injury to any participant that may occur during the annual Pacific Youth Piano Festival.
  2. The Pacific International Youth Music Society will not be responsible for any loss or damage to musical instruments, equipment, props, or any other personal property.
  3. Acceptance of a participant’s application for entry into the Festival releases any responsibility of the Society, its volunteers and staff, from claims, demands, damages, actions or causes of action arising out of, or in consequence of any loss, injury or damage to any participant or any participant’s personal property incurred while attending or participating in the Pacific Youth Piano Festival.
  4. The Pacific International Youth Music Society reserves the right to use participants’ photos for promotional purposes, unless otherwise informed, in writing, with entry application.



  1. Complaints must be received in writing by the teacher within 30 days of the preliminary round, and accompanied by a fee of $100.00. Should the complaint be sustained, the fee will be returned. All decisions are final.
  2. Complaints will not be considered unless accompanied by the fee.
  3. Complaints submitted by email or phone will not be considered.


Competition Procedure

  1. Participants worldwide may enter the competition.
  2. Entries must be received on or before October 5, 2018. Mailed entries postmarked after this date will not be accepted. Online entries will be accepted until October 4, 2018 at 11:59pm.
  3. Paper application and payment should be mailed to: PIYMS, PO Box 42030 – 3200 E. 54thAvenue, Vancouver, BC V5S 4R5. All official entry forms must include full payment in Canadian funds.
  4. Incomplete applications will not be accepted and application fee will not be refunded.
  5. Entry fees are non-refundable, non-transferrable, and only applicable to current year applications.
  6. Participants must not be older than age 19 as of September 1st, 2018. A government-issued ID with full legal name and date of birth must be presented at the Preliminary registration desk.
  7. Age category and class category gala winners may not enter the same class category in the subsequent year.
  8. Participants may not perform the same repertoire in two consecutive years.
  9. The adjudicator, at his or her discretion, may stop the performance at any time.
  10. Repertoire chosen upon registration may not be modified.
  11. Class schedule will be made available to the teacher and participant by October 21, 2018 via email.
  12. Upon arrival, participants should register at the reception desk.
  13. Providing false or inaccurate information in the application will result in disqualification of the participant.
  14. Use of the audition hall and/or the piano without authorization is strictly forbidden and will result in disqualification.
  15. Participants must notify the Festival of any address changes for either the participant or teacher. The Festival assumes no responsibility for lost entry forms.
  16. The Festival will not reschedule a participant to an alternate time under any circumstances.
  17. No participants or audience members may approach the adjudicators at any time. This will result in disqualification. Any concerns may be directed to the adjudicator’s assistant.
  18. Participants are not allowed to approach adjudicators for lessons during the events. Failure to comply will result in disqualification and loss of Gala Concert eligibility.
  19. Immediately following each session, music, critique and certificates must be claimed. The Festival assumes no responsibility for any unclaimed items.
  20. No one is permitted to enter or leave the hall during performance.
  21. Photography and videotaping are strictly prohibited during the Festival.
  22. Piece levels must be based on syllabi from the following examination boards:
    1. Royal Conservatory of Music
    2. Associated Board of the Royal Schools of Music
    3. Conservatory Canada
    4. British Columbia Conservatory of Music
  23. Any repertoire not listed in the above syllabi must be approved by PIYMS Advisory Committee.
  24. The Pacific International Youth Music Festival Society reserves the right to substitute adjudicators.
  25. Participants who intend to withdraw from the Festival are requested, as a courtesy, to notify the Festival in advance. There are NO REFUNDS for withdrawal from the Pacific Youth Piano Festival.
  26. Decisions of the adjudicators on both the preliminary round and Gala Concert are final.
  27. The participant receiving the highest mark in the preliminary round will be awarded with a scholarship at the end of the Gala Concert.
  28. Age category and class category gala finalists will be eligible to compete for the Gala Trophy and scholarship at the Gala Concert. Concerto winner will not be eligible to compete for such trophy and scholarship.
  29. Concerto winner will receive the concerto scholarship at the end of the Gala Concert.


It is the responsibility of the teacher to ensure that the participant has entered the correct repertoire.


  1. Music must be memorized or no marks will be given otherwise.
  2. Music must be provided for the adjudicators.  Music must be original or an authorized copy from the publisher.  Photocopies are not accepted.
  3. NO PHOTOCOPIES PERMITTED. Stringent laws with respect to Copyright were passed as law through Bill 60 in 1989. Therefore, the Pacific International Youth Music Society cannot accept the use of any photocopied music for the adjudicators, performers or accompanists except as noted.
    1. Web-based music stores: Sheet music filed downloaded from the web are protected by copyright laws. The festival will accept music from credible web-based music stores as long as proof of payment is provided.
    2. Music out of print: written permission from the publisher must be obtained to copy music that is out of print or difficult to acquire.
    3. The Pacific International Youth Music Society reserves the right to disqualify any participant who presents a photocopy, computer-generated copy or copy derived from computer programs.