PIYMS General Rules and Regulations
- The Pacific International Youth Music Society (the “Society”) is governed and managed by a Board of Directors. Any questions not addressed in these rules should be referred to the Board of Directors.
- All competitions, unless otherwise stated, are open to amateurs only. An “amateur” is one whose principal income is not derived from musical services. This condition does not apply to bona fide students of music who teach for the purpose of applying money earned to further their musical education.
- The Society reserves the right to substitute adjudicators.
- Decisions of the adjudicators in both the Preliminary Round and Virtual Gala Competition are final.
- By applying to the Pacific Youth Piano Festival 2020, the participant and his/her parent or guardian agree to give the Society the right to use or distribute the participant’s photographs and video recordings without remuneration, including publication on local media, social media, digital streaming online, and for marketing purposes.
- By applying to the Pacific Youth Piano Festival 2020, the participant and his/her parent or guardian agree to abide by the Rules and Regulations set out by the Society (Please refer to http://www.piyms.org). The participant will be disqualified at any phase of the competition when non-compliance with any part of the Rules and Regulations occurs or is discovered.
- The Society reserves the right to cancel the Pacific Youth Piano Festival 2020, in which case refunds of registration fees will be processed back to the original card that was used to pay. If the Society is unable to refund to that credit card, a refund cheque will be mailed to the original cardholder.
- The Society is not responsible for any claims, demands or damages concerning injuries to any participants that may occur during the annual Pacific Youth Piano Festival (the “Festival”).
- The Society will not be responsible for any losses or damages to musical instruments, equipments, props, or any other personal properties.
- Acceptance of a participant’s application for entry into the Festival releases any responsibility of the Society, its volunteers and staff, from claims, demands, damages, actions or causes of action arising out of, or in consequence of any losses, injuries or damages to any participants or any participants’ personal properties incurred while attending or participating in the Festival.
The Festival is open to all eligible participants worldwide, up to age 30 as of September 1, 2020.
Important Dates for Preliminary Round and Virtual Gala Competition
- First Day of Application – September 8, 2020
- Registration & Video Submission Deadline – November 16, 2020
- Video Submission Deadline – November 19, 2020 by 11:59pm PST
- Distribution of marks and critiques from Preliminary Round – November 25, 2020
- Announcement of Virtual Gala Finalists – November 25, 2020 by 11:59pm PST
- Virtual Gala Finalists Video Submission Deadline – December 1, 2020
- Virtual Gala Competition – December 5, 2020, 8:00pm PST
- Announcement of Winners and Runner-ups – December 5, 2020 by 11:59pm PST
- Incomplete applications or applications with repertoire selection listed as TBA (To Be Announced) or the equivalent will not be accepted. Application fees will not be refunded.
- The teacher is fully responsible for the accuracy of entries.
- Repertoire chosen upon registration may not be modified.
- Providing false or inaccurate information in the application will result in disqualification of the participant. Application fees will not be refunded.
- Registration forms and recording(s) must be received by November 16, 2020, 11:59pm PST.
- Mailed registration forms with cheques postmarked after November 16, 2020 will not be accepted.
- Online registration forms will be accepted until November 16, 2020 at 11:59pm PST.
- Paper registration forms and payments should be mailed to:
PIYMS, PO Box 42030
3200 E. 54th Avenue, Vancouver, BC V5S 4R5
(All official entry forms must include full payment in Canadian funds.)
- For cheques returned as NSF (non-sufficient fund), a fee of $25.00 will apply.
- Duplicate payment(s) will not be returned.
- The Society assumes no responsibility for lost registration forms.
- Registration fees are non-refundable, non-transferrable, and only applicable to current year applications.
- Participants must notify the Society of any address changes with either the participants or teachers.
- Participants are not allowed to contact or approach adjudicators for the duration of the Festival. Failure to comply will result in disqualification and loss of Gala Competition eligibility.
- The Society reserves the right to disqualify the participant(s) for any disruptive behaviour.
- Should the participant/teacher/parent violate any of the rules and regulations, and/or shows inappropriate behavior towards judges, the Society reserves the right to disqualify the participant and the application fee will not be refunded.
Video and Performance Requirements
- Upon completion of registration, participants will receive a Dropbox link with the participant’s name, to upload and submit the videos.
- Participants must record both contrasting pieces in one video recording.
- The video must be a continuous and unedited performance. Any evidence of multiple takes, or of audio that does not match the performance, will result in disqualification.
- Participants must announce clearly their names, titles and composers of BOTH repertoires at the beginning of the video recording.
- Music must be memorized, or no marks will be given.
- Repeats are optional. ‘Da Capo’ and ‘Dal Segno’ passages are not considered repeats and shall be observed.
- Participants must perform the repertoire that was stated on their registration forms.
- The video recording must have been made within 3 months of submission of registration.
- The participant’s face, hands, feet and keyboard must be clearly visible throughout the recording.
- Once a video recording is submitted, no substitutions will be allowed.
- Time limits will be strictly enforced and adhered to. Pause between performance of the two repertories does not count towards the time limit.
- If time limit is exceeded, participants will receive written comments without marks and be disqualified from advancing to the Virtual Gala Competition.
- The participant receiving the highest mark in the preliminary round will be awarded with a scholarship.
- Finalists must submit another video recording of the repertoire, selected by the adjudicators, by December 1, 2020, 11:59pm PST in order to compete for scholarships.
- Scholarships will be issued upon receipt of a thank-you letter addressed to the scholarship donor (where applicable) by December 31, 2020. Thank-you letters received after December 31, 2020 will not be considered.
- Complaints must be sent to firstname.lastname@example.org by December 31, 2020 and accompanied by a fee of $100.00. Should the complaint be sustained, the fee will be returned.
- Complaints will not be conceded unless accompanied by the fee.
- Questions or irregularities regarding the Rules and Regulations will be referred to the Society’s Board of Directors, whose decisions will be final.